QuickBooks
      Back to home
      1. Points North Knowledge Base
      2. ACA Reporter
      3. QuickBooks

      How do I use the ACA Reporter QuickBooks plug-in?

      The ACA Reporter QuickBooks plug-in must be installed before setup and payroll data export for use with ACA Reporter. 

      One-Time Setup for New Users

      Note: Most settings will be saved after QuickBooks updates and ACA Reporter plug-in reinstallation.

      1. From the ACA Reporter menu bar, select Company, then select ACA Reporter, then select Settings.  
      2. Set up the Deductions Settings using the format below: 
        1. Export Format, Select 1.
        2. Folder to export to, select ...
        3. Browse to a folder or create a folder on your desktop called ACA Reporter.
        4. Employer #, enter the unique parish number provided by Points North.
        5. Set all deductions, including Pre Tax item, Loan Payment Item, Post Tax Item, and Custom Deductions 4-19. These are the deductions named specifically for each organization. 
      3. After all Custom Deductions are set, select Save.
      1. Note: ACA Reporter does not require a selection for the Exclude Earnings Items or the Employee Custom Fields tabs.

      ACA Reporter Export Process 

      After the Deductions Settings have been saved, perform the ACA Reporter export process for each payroll.

      1. From the ACA Reporter menu bar, select Company, then select ACA Reporter, then select Export. 
        Graphical user interface Description automatically generated
      2. All date selections will default to the current day. Set the following fields as listed below.
        1. Select the Pay Frequency. If there are multiple pay cycles, export one pay frequency at a time. 
        2. Select the Pay period starting date. 
        3. Select the Pay period ending date.  
        4. Select the Check Date, and the date will display in bold on the monthly calendar. 
        5. Select Filter Value (optional): 
          1. Select the pay type (hourly or salary) in the drop down box to export only hourly or salaried employees. Only those employees will be included on the ACA Reporter Export File
          2. Typically, all active employees are exported, and a filter may not be needed.  
      3. Once the dates are set, select Export. 
      4. A box will appear that shows each employee who received a paycheck on the check date selected above. It will also list the location of the exported file. The Export file will be named “ACA Reporter-“Unique Identifier Number”-“Today’s Date”.

        Graphical user interface Description automatically generated

      5. After the file is created, log into ACA Reporter, then import the file using the file import process.