FAQ for Certified Payroll

Certified Payroll - Frequently Asked Questions

1.	What reports does the Certified Payroll 4.4.17 software create?

2.	What is a "No Work" Report?

3.	Is there a list of State forms already programmed as part of the Certified Payroll 4.4.17 software?

4.	If I plan to import payroll information from ADP to create the certified payroll reports, what information can I give my ADP representative when setting up my payroll?

5.	If I upgrade to Certified Payroll 4.4.17 from a previous version, will my data still be accessible?

6.	Even though my software is activated, the evaluation company XYZ Glenn Falls Contracting still shows when I run the software. How do I remove this subcontractor?

7.	Do I need to provide data for all of the fields in the Project Codes table?

8.	Is all of the data saved after I import or enter my payroll information?

9.	Can I change information from prior payroll periods and print the certified payroll reports?

10.	Since the certified payroll reports are submitted weekly, am I required to process my payroll on a weekly payroll cycle?

11.	How do I get check numbers to print on my reports?

12.	I downloaded and decrypted my PCPR payroll files from ADP but when I try to import them I am getting an error message "File not found". Why?

13.	I am trying to enter data in my tables but nothing happens when I type. Why?

14.	I printed a certified payroll report, but nothing came out on my printer. Why?

15.	We are printing the Pennsylvania Certified Payroll Report. Can we have different hourly fringe benefit rates for each project?

16.	Can I use PCPR Version 3 ADP Management Reports with Certified Payroll 4.4.17?

17.	I have Certified Payroll Reporting Version 3. Do you still support that version?

18.	I'm using Pay eXpert. How do I know what cost numbers to create?

19.	How can I move my Certified Payroll Reporting software to a different computer?

What reports does the Certified Payroll 4.4.17 software create?

Certified Payroll for Windows 4.4.17 produces the WH-347 Payroll form and the WH-348 Statement of Compliance form, both of which are required for submission to the Department of Housing and Urban Development under the Davis-Bacon Wage Requirements Act. "No Work" reports are also optionally provided. Many of the States have their own unique version of certified payroll reports. The most frequently used State forms are included in 4.4.17. Contact us for information regarding which State forms are included. If the software does not contain an official Department of Labor form for your state, we will add it to our offering of the 4.4.17 software at no additional charge. Selected or specific requests for forms not specific to the above can be added by Points North at a price of $395.00 per form. View a sample Certified Payroll Report.

What is a "No Work" Report?

A "No Work" report may be required when there is a temporary break in work on a project. Printing this report from Certified Payroll 4.4.17 in lieu of sending a written note saves time and presents the information in a consistent and professional format.

Is there a list of State forms already programmed as part of the Certified Payroll 4.4.17 software?

We are constantly adding new forms as we receive requests from our Certified Payroll users. Contact our support staff for information on your specific needs.

If I plan to import payroll information from ADP to create the certified payroll reports, what information can I give my ADP representative when setting up my payroll?

Certified Payroll 4.4.17 can import directly from files provided by ADP. The format for the import files is pre-defined and depends on the ADP product that is being used. Please be sure that you and your ADP representative review the proper document prior to activating your software:

Pay eXpert
PCPR
Resource
TotalSource
PayForce

If I upgrade to Certified Payroll 4.4.17 from a previous version, will my data still be accessible?

Because of structural changes within the database each version, data from a previous version must be migrated into the current database format in order to be accessible from a more recent version of the software. Contact our sales department for information on data migration options.

Even though my software is activated, the evaluation company XYZ Glenn Falls Contracting still shows when I run the software. How do I remove this subcontractor?

If you have completed your evaluation, you can remove Glenn Falls Contracting. Click on the "Your Company" icon under the Files menu, display the Glenn Falls Contracting information and press the delete button at the top of the screen.

Do I need to provide data for all the fields in the Project Codes table?

The information for a project is contained on the three tabs of the Project Code display screen. Information on the "General" tab must be completed with the exception of the "end date" which may be left blank. The "Required Forms" tab indicates to the software which form(s) are required for the project. You must select one or more forms. The "Additional Information" tab may be left blank when the requested information is not appropriate for the forms selected on the "Required Forms" tab. As an example, if the Pennsylvania Certified Payroll form is not required for your project, then the information accessed by the "Pennsylvania" button need not be provided. Of course, the information provided for your projects in the Project Codes table is entered only one time, not each week.

Is all of the data saved after I import or enter my payroll information?

Yes, all of the data is stored in a Microsoft Access database. You can reprint a certified payroll report at any time.

Can I change information from prior payroll periods and reprint the certified payroll reports?

Yes. Under the "Certified Payroll" menu, choose "Payroll Data, Enter or Edit Payroll Data". Enter the pay ending date for the data you need to modify and enter or edit the records as necessary. Then choose "Print Certified Payroll Reports", enter the pay ending date that you wish to reprint and print the report.

Since the Certified Payroll reports are submitted weekly, am I required to process my payroll on a weekly basis?

No, you may be on a weekly or bi-weekly payroll cycle.

How do I get Check Numbers to print on my reports?

If you are using PCPR, there is an optional check number import file that may be created with the ReportSmith software. For users of Pay eXpert, Resource, TotalSource and PayForce, check numbers are automatically included on the reports.

I downloaded and decrypted my PCPR payroll files from ADP, but when I try to import them, I am getting an error message "File not found". Why?

The most common reason for this error is that the "File Locations" under the "Setup" menu does not reflect the correct file location. Verify the directory where your files reside, that your files are named properly and the "File Locations" is pointing to the correct directory "C:\Adp\Pcpw\ADPDATA". Review the User Manual for information on downloading, decrypting and naming your files.

I am trying to enter data in my tables, but nothing happens when I type. Why?

The screen display is "read only" until a function push button is selected. To enter, edit, or delete records, use the function push buttons at the top of the screen. For more information on using the toolbar, refer to "How to use the file maintenance toolbar" in Chapter 1 of the User Manual.

I printed a certified payroll report, but nothing came out on my printer. Why?

All of the reports are first displayed on the screen. From the screen display, you can choose the printer using the printer setup icon and send the report to the printer using the printer icon .

We are printing the Pennsylvania Certified Payroll Report. Can we have different hourly fringe benefit rates for each project?

The answer is yes. Hourly fringe benefit rates may be defined for each project in the Project Code table, look up the project in the Project Code table, open the "Additional Form Information" tab, and press the "Fringe Benefit" button. A screen will be displayed where hourly fringe benefit rates may be entered for the project. Note: if a fringe benefit is "CASH" make sure the fringe benefit description is "CASH", this is important because the Pennsylvania report distinguishes between cash and other company paid fringes.

Can I use PCPR Version 3 ADP Management Reports with Certified Payroll 4.4.17?

Certified Payroll 4.4.17 will work with PCPR Version 3 Management Reports, or the new PCPR Version 4 Management Reports. You should use PCPR Version 4 Management Reports formats unless you are upgrading from PCPR Version 3 and do not require any state forms.

I have Certified Payroll Reporting Version 3. Do you still support that version?

Certified Payroll Version 3 is no longer supported. We support versions 4.0.25 and later. Contact our sales department for information on data migration options.

I'm using Pay eXpert. How do I know what cost numbers to create?

Cost numbers are used to represent several pieces of critical data for Certified Payroll Reports. Points North requires the first three elements to contain the following data:

Day of Pay Period - 1 or 2 digit number representing the numeric day of the pay period that the work takes place on (i.e. if the pay period begins on 4/22/07 and the work takes place on 4/23/07, then the Day of Pay Period is 2). For non-certified jobs, a zero can be entered for the Day of Pay Period.
Project Number - up to 10 alphanumeric characters.
Work Classification - up to 3 alphanumeric characters representing the codes used to distinguish between the different types of work being tracked.

Format: xx-xxxxxxxxxx-xxx (including dashes)

Additional data can be present in the Cost Number as long as the Work Classification is followed by a dash and all other data appears after this dash.

How can I move my Certified Payroll Reporting software to a different computer?

Simply install the software on the new computer as usual. Then, copy your database (cp4.mdb) from the old computer to the new one and make sure that your database location on the "File Locations" screen (located under the Setup menu) is pointing to the new one. You should also check the values of the other settings to ensure they point to the proper locations.